Various options are available to end users in BI applications for using documents that were created in the BI system. You can add documents in various formats and versions, link to them, search through them, and display them in Web applications.
In BEx Web Applications, you can work with documents in the following ways:
● You can access documents on the BI server and documents in the portal.
● You can insert context-sensitive documents for the data used.
● You can display document properties, such as the person who last changed the document or the time of change.
Web items are used to do this. Web items are objects that either display data in a Web application or are used to design Web applications. Web items make data in a Web application available as HTML. They have parameters such as header, width, and height, which can be used to define the appearance of the Web items, as well as their behavior in the Web application.
BEx Web Applications can also contain Single Document and List of Documents Web items so that you can work with documents. In the analysis table, you can also display links to documents for the following data:
● Master data
● InfoProvider data
Metadata is data that describes other data. Master data is data that remains unchanged over a long period of time and that contains information that is needed in the same way over and over again. The master data for a user in the SAP system includes, for example, access authorizations for the system and the user's default printer. InfoProvider data is data that can be analyzed in BEx. InfoProviders display views of data.
From a technical viewpoint, the analysis table is based on the Analysis Web item.
In a Web application with the Single Document Web item, you can display the content of a document. The document displayed is context sensitive for the current data. In addition to the content, you can also display document properties, such as the last person to change the document. Using the context menu for a document, you can call the Details dialog box in Knowledge Management (KM). There you can find information about the document and can change the document. You can also access various KM functions, such as Notifications and Ratings.
The List of Documents Web item displays a list with multiple documents. In this Web item you can display documents using the context menu or create a new document.
In a Web application with the List of Documents Web item, you can create documents in several ways: you can add a locally saved file, a comment, or a formatted text as a document.
To create a document in the Web application, choose New ® Comment, Formatted Text, or Upload. For example, if you choose Formatted Text in the context menu, a Web browser window containing a number of formatting functions opens.
You can use the List of Documents Web item to call the Details dialog box for a document and access KM functions.
In the analysis table, you can use the context menu to display or create documents. To do this, choose Documents ® Display Documents.