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Function documentation Broadcasting BI Applications with the Broadcasting Wizard  Locate the document in its SAP Library structure


The broadcasting wizard provides you with step-by-step instructions on how to distribute BI applications.


You have called the broadcasting wizard in one of the following ways:

     You have chosen Broadcast and Export in the context menu of a Web application followed by one of the following context menu options:

     Broadcast E-Mail

     Broadcast to Portal

     Broadcast to Printer

For more information, see Broadcasting and Exporting.

     In the BEx Web Analyzer or analysis pattern, a Send pushbutton is available in addition to the context menu to allow you to broadcast by e-mail. For more information, see Analysis Pattern.

     In an executed report, you can broadcast the report by e-mail by choosing Send.

     The Send pushbutton for broadcasting by e-mail may also be available in the Information Consumer Pattern. For more information, see Information Consumer Pattern.


The broadcasting wizard displays the available settings appropriate to the distribution type (e-mail, portal, or printer). The steps for each distribution type are listed below in order of execution:

Steps for Distribution Types

Distribution Type


Broadcast E-Mail

Determine Basic Settings

Enter E-Mail Message

Save Broadcast Settings *

Determine Scheduling Details *

Broadcast to Portal

Determine Basic Settings

Determine Target in Portal

Enter Document Description

Save Broadcast Settings *

Determine Scheduling Details *

Broadcast to Printer

Determine Basic Settings

Specify Theme and Variable Assignment

Determine Page Layout

Select Printer

Save Broadcast Settings *

Determine Scheduling Details *

Steps marked with an asterisk (*) are only relevant if you want to schedule the broadcast setting. If you want to execute the broadcast setting directly, steps marked with an asterisk (*) are not required.

Determine Basic Settings

In this step, you specify the required output format:


The system creates an MHTML file. All components (HTML, stylesheet, images, and so on) of the HTML page are grouped in one file. Use this output format if you are generating one single document and broadcasting it by e-mail or to the portal. Recipients will not be able to navigate in the generated file.


The system creates individual files for the components of the HTML page. Use this output format if you want to generate multiple documents with various filter settings from the same BI object. Recipients can navigate between the various filter views for the Web application.

     Online Link to Current Data

The system generates a URL for the current navigational state of the Web application. Recipients can call the Web application and navigate within it.

     Portable Document Format (PDF)

The system generates a static PDF file.

     Print Format (PS or PCL)

The document is generated in the appropriate format for the output device: PostScript (PS) or Printer Control Language (PCL)


The broadcasting wizard allows you to select an output format for the selected distribution type.

The Print Format (PS or PCL) output format is printer-specific and therefore is only available with the Broadcast to Printer distribution type. The Portable Document Format (PDF) output format is also available for this distribution type.

If you want to distribute the precalculated document as a ZIP file, select As ZIP File.


If you select HTML as the output format and want to broadcast the document by e-mail, you must generate the document as a ZIP file.

Make Settings in the Following Steps

In the following steps, you make the relevant settings, which vary depending on the distribution type. For more information, see:

Broadcasting by E-Mail

Broadcasting to the Portal

Broadcasting to the Printer

You can either execute the broadcast setting directly or continue to schedule the setting in the wizard.

Save Broadcast Settings

You enter a technical name and description for the broadcasting setting. This step is only required if you want to schedule the broadcast setting.

Determine Scheduling Details

You can schedule the distribution for a specific time or for when there is a data change. You have the following options:

     Execution with Data Change in the InfoProvider

Select the appropriate InfoProvider. The system distributes the document when data in this InfoProvider is changed.

Background documentation

InfoProviders provide access to the data and are used in the Web applications via the data providers and queries.

This option is only available if system administration has included the Trigger Event Data Change process type in the process chain for loading data.

     Execution at Predefined Time

Select the appropriate time. The system distributes the document in accordance with this time.

Background documentation

This option is only available if system administration has defined the corresponding background jobs.

     Scheduling in SAP Background Processing

Select Create New Scheduling and specify the required start date and time. If scheduling is to occur periodically, select Periodic and specify the interval (for example, every 2 weeks). The system distributes the document in accordance with this time.

If you have already defined schedules in SAP background processing for this broadcast setting, they are listed here. You can delete these, if required.

Background documentation

You can only schedule in SAP background processing if you have authorization to create background jobs.


You make the required settings for each step and choose Continue to proceed to the next step.

If you want to execute the broadcast setting immediately, choose Execute. If you want to schedule the broadcast setting for a later time or for when a data change is made, save the broadcast setting, make the relevant settings for scheduling in the last step, and choose Schedule.

The broadcasting wizard distributes the Web application in accordance with your specifications.


Within each of the steps, you can switch to the BEx Broadcaster. The BEx Broadcaster provides additional setting options for distribution. For more information, see the Power User Guide under Enterprise Reporting, Query, and Analysis.



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