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Procedure documentation Setting and Deleting Filters  Locate the document in its SAP Library structure

Use

You can choose to display only those rows that meet certain criteria in one or more columns.

Procedure

Setting Filters

  1. Select one or more columns.
  2. Choose This graphic is explained in the accompanying text.

Alternatively:

  1. Select one or more columns.
  1. Right-click a column header.
  2. Choose Set filter.
  3. The Set Values for Filter Criteria screen appears.

    Note

    If you selected a cell using the right mouse button and set a filter, the Set Values for Filter Criteria screen appears with the contents of the cell you selected as the value of the relevant filter criteria. After confirming this screen, the column is filtered according to this value.

  4. To specify the values or ranges displayed in your list, enter the From/To values for each column selected.

Note

Only one filter is active at one time in a list. This filter consists of one or more filter criteria. To filter several columns in a list, set a filter with multiple filter criteria.

  1. To apply your settings, choose This graphic is explained in the accompanying text.

To include more than one value or range for a column, choose This graphic is explained in the accompanying text. The Multiple Selection for ... screen appears. To enter additional values, you have the following options:

Note

The number of entries for each tab are displayed in the tab description:

To set the selection options when entering a value, double-click the pushbutton to the left of the input field. For more information about selection options, see Overview of Functions in Dialog Boxes.

To apply your changes, choose This graphic is explained in the accompanying text.

Overview of Functions in Dialog Boxes

If you have set a filter without having selected a column first, the following dialog box appears:

 

Selection Options

Selection options allow you to describe your filter settings. You begin with the values set in the previous dialog box; the selected entries match the settings you made on the Maintain Selection Options screen.

To negate settings, such as change Less than to Not less than, choose Exclude from selection. To restore the initial setting, choose Select.

To apply your settings, choose This graphic is explained in the accompanying text. Your settings are displayed on the initial screens.

A legend describes the symbols displayed next to the values. To display this information, place the cursor on the relevant symbol.

Procedure Without Column Selection

If you have not selected a column and chosen This graphic is explained in the accompanying text ® Set filter, or used the right mouse button menu, the Define Filter Criteria window appears. Specify the columns to be filtered. To do this, proceed as follows:

  1. Select the corresponding entries in Available columns.
  2. To add the selected entries to Filter criteria, choose This graphic is explained in the accompanying text.

Alternatively:

  1. Select the relevant entries in Available columns.
  2. Click the selected entry or entries again and hold the mouse button. The cursor appears with a small square.
  3. Drag the entries to Filter criteria and drop them there.

To search for terms, choose This graphic is explained in the accompanying text.

To change the filter sequence, proceed as follows:

  1. Select one or more entries.
  2. Click the selected entry or entries again and hold the mouse button. The cursor appears with a small square.
  3. Drag the entries to the desired position.

The entry is added in front of the line marking.

Alternatively:

  1. Select one or more entries.
  2. Choose from the following:

To remove the entries from the filter criteria, choose This graphic is explained in the accompanying text.

To apply your settings, choose This graphic is explained in the accompanying text.

Result

If a column is filtered, this is indicated by a small black filter in the column header.

Deleting Filters

As only one filter is active in a list at one time, the function Delete filter deletes the entire filter and not just individual filter criteria. Selecting individual columns therefore has no affect on the Delete filter function. To delete individual filter criteria, follow the procedure for setting a filter and delete the relevant filter criteria.

To delete the filter, choose This graphic is explained in the accompanying text ® Delete filter.

Alternative Procedure in Full-Screen Mode

In addition to the procedures described, in full-screen mode you can execute the functions from the menus:

To set a filter, proceed as follows:

  1. Select one or more columns.
  2. Choose Edit ® Set filter.