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Function documentation Room Directory  Locate the document in its SAP Library structure

Use

In the standard portal, the room directory is the central point of entry for using rooms.

Tab Pages in the Room Directory

In the room directory, the display of the rooms depends on the room type of the individual room.
On the three tab pages on the room directory, you can display rooms according to the following criteria:

Tab Page

Description

My Rooms

Contains all restricted and private rooms that you can enter as a registered member;
Private rooms that you have been invited to are only displayed here and are flagged with This graphic is explained in the accompanying text.

Restricted Rooms

Contains all restricted rooms, including those that you are a member of (My Rooms).

If you are not a member of a restricted room, you can visit its public pages or request membership (registration) if you are interested.

Public Rooms

Contains all public rooms that you can enter without restriction, whereby the system automatically registers your user as a member in rooms that you enter;

In addition, you can register and deregister yourself for public rooms.

Prerequisites

Your system administrator has assigned you the permission (portal role) for using rooms.

Features

Function

Description

Displaying existing rooms

In accordance with the SAP standard delivery, you can filter the rooms displayed in the room directory by room name, room category, and room template.

Note

Your system administrator can hide filters and enter default values for them. This means that the rooms in the room directory are filtered automatically.

Rooms appear on the three tab pages described above.

The system displays the following information for each room:

         Icon that shows whether the room contains public pages:
This graphic is explained in the accompanying text – Only internal pages
This graphic is explained in the accompanying text – Internal and public pages

         Name of the room
If you are a member of the room or if the room is public or has public pages, the name appears as a link. For restricted rooms without a link, you can use the context menu to request registration.

         Rating
This information is displayed only for public rooms.

         Locked
If the room is locked, the This graphic is explained in the accompanying text icon appears.

         Owner
By clicking the owner’s name, you can display his or her user details.

         Creation date

         Date last visited

         Private
In My Rooms, private rooms are flagged with the This graphic is explained in the accompanying text icon.

         Member
In
Public Rooms, the This graphic is explained in the accompanying text icon shows whether you are a member of a room.

Entering rooms

In the room directory, you can click the corresponding link to enter rooms that you are a registered member of.

The following special points apply:

         My Rooms and Public Rooms contain only rooms that you can enter through a link.

         In Restricted Rooms, you can enter rooms with public pages (This graphic is explained in the accompanying text icon), even if you are not a member of them. You only have access to the public pages of the respective room.

         In Restricted Rooms, you can use the context menu to request registration for rooms without a link.

Registration as a room member

         If you request registration for membership of a restricted room, the system generates a message (e-mail with a standard text) to the owner.
Once you have been registered as a room member, you receive (by e-mail) a confirmation of the registration and a link through which you can enter the room.

         You have no access to private rooms until you have been invited by e-mail to enter the room. In this case, you are already registered as a required member in the room. As soon as you have been registered for a private room, you can enter it through My Rooms.

         When you enter a public room, the system registers your user automatically as a member with the default role public.

Ratings and Feedback

For public rooms, you can submit ratings and read and write feedback. In the room directory, ratings for rooms are displayed only on the Public Rooms tab page.

Sending the
room link

In the context menu, you can launch the dialog for sending the room link to other users.

Enter the information for sending the e-mail and activate the room link that you want to send.

 

 

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